How to Set Default Subcontractor Retention Type on a Job

Description: Retention is a key part of subcontractor management, ensuring that a portion of payments is withheld until work is satisfactorily completed. Profitz now allows you to set the Retention on Type directly on the Additional Details tab of a job. Once defined, this retention automatically defaults into both Simple and Schedule type orders, saving time and ensuring consistency across all subcontractor agreements.

Step-by-step instructions

1. Open the Job Record

• Purpose: Access the job where subcontractor retention will be applied.
• Steps:
  • Navigate to the Job > Job Setup > Add or Edit in Profitz.
  • Go to the Additional Details tab.

2. Set Retention on Type

• Purpose: Define the retention type that will apply to subcontractor orders.
• Steps:
  • Locate the Retention on Type field.
  • Enter the retention type.

Notes & Best Practices:

•  
  • Important: Ensure retention aligns with contractual agreements and local compliance requirements.
  • Best practice: Standardize retention values across jobs to simplify reporting and avoid disputes.

3. Apply Defaults to Subcontractor Orders

• Purpose: Automatically carry retention settings into subcontractor orders.
• Steps:
  • Once retention is set on the job, it will default into both Simple and Schedule type orders.

  • When creating a new subcontractor order, the retention field will already be populated.

    

• Note: You can override retention on individual orders if needed, but defaults save time and reduce errors.

FAQ

• Does this apply to all order types? Yes, retention defaults into both Simple and Schedule type subcontractor orders.
• Can I change retention later? Yes. Retention can be adjusted directly on the subcontractor order if project requirements change.
• Why is retention important? Retention ensures subcontractors complete work to the required standard before final payment is released.
• Can retention values differ by job? Yes. Each job can have its own retention setting, allowing flexibility across projects.

Related Articles

• Job Setup Feature in Profitz
• How to Enter Job Details, Additional Info, Description and Notes
• How to Add Job Addresses and Contacts
• How to Set Up Resource, Operation, and Variation Only Cost Codes
• How to Import or Copy Job Cost Operation Codes
• How to Set Up Debtor, Subcontractor Orders and Choose the Correct Order Structure from Job Setup
• How to Configure Labour Rates and Cost-Plus Uplift