How to Use Stock Transfers

How to Use Stock Transfers

Description: Use the Stock Transfer process to move stock from one location to another within Profitz. This ensures accurate inventory levels across all stores, depots, and warehouses. The workflow includes starting a batch session, creating a transfer entry, entering line item details, and posting the final transaction.

Step‑by‑step instructions

Before starting, ensure both the From and To stock locations exist and that the product has available stock in the source location.

1. Start a Stock Transfer Batch Session

Navigate to:

Stock › Stock Transfers

Batch Number

Automatically assigned when you begin a batch. If you do not complete the batch, you can resume it later:

Date: Select the transfer date.

Period: Select an open financial period.

Click Get Results to continue.

2. Open the Stock Transfer Entry List

After loading the batch, you will see the Stock Transfer Entry list.

Toolbar actions

• Add – Create a new stock transfer entry
• Edit – Edit an existing entry
• Delete – Remove a transfer entry
• Post All – Post all transfers in the list

Click Add to begin a new stock transfer.

3. Complete the Stock Transfer Entry Header

Issue Doc No: Enter a reference number for the stock transfer.

Stock Location (From Location): Select the location the stock will be transferred from. Example: HO – Head Office Stores

Add/edit locations: Stock › Stock Locations

Click Save to create the header. A \* symbol indicates unsaved changes.

Once saved, the Detail tab becomes available.

4. Enter Stock Transfer Line Item Details

Navigate to the Stock Transfer Entry Detail screen.

From Location: Automatically populated from the header.

To Location: Select the location the stock will be transferred to.

Product Code / Description: Select the product being transferred. Example: PR001 – Topsoil Set up products: Purchase Orders › Products

UOM: Select the unit of measure. Example: M3 – Cubic Metres

Qty Available: Displays how much stock is available at the From Location.

Qty: Enter the quantity to transfer.

Example: If 10 units are transferred:

• From Location decreases by 10
• To Location increases by 10

Note: Review stock levels: Stock › Stock Enquiry

Item Code Cost Price: Cost of the product.

Value: Calculated as: Qty × Cost Price

Click Save to save the line item.

5. Post the Stock Transfer

Once all line items are entered:

POST

Finalises the stock transfer and updates:

• Stock levels at both locations
• Inventory valuation
• Audit history

Posted entries cannot be edited.

You may also use Post All from the list view to post multiple transfers at once.

FAQ

Why can’t I transfer stock?

Check that the From Location has enough available stock and that the financial period is open.

Why is the To Location not appearing?

Ensure the location is set up in Stock › Stock Locations and is active.

Related articles

• Stock Enquiry
• Stock Issues
• GRN Entry
• Stock Locations

Next steps

View updated stock levels in Stock Enquiry to confirm the transfer has been applied.