How to Create a GL Journal

Description

Need to adjust General Ledger balances, correct a coding error, or record an accrual? A GL Journal allows you to manually enter debit and credit lines directly into the General Ledger. The journal must be balanced before it can be posted.

Steps

Please follow the steps below to create and post a GL Journal.

1. Start a New Journal Batch

• Navigate to General Ledger > Journals.
• Select the Journal Period.
• Review the Batch Number (assigned automatically).
• Select a Journal Type Code (e.g., JNL – Standard Journal). (Not Compulsory)
• Click Next.

2. Add Journal Lines

• Click Add to create a new journal line.
• Select the GL Account and GL Division.
• Enter the Debit or Credit amount in the Amount column.
• Repeat for all required lines.

3. Review the Running Total

• Check the Running Total at the bottom of the screen.
• Ensure the total equals 0.00 before posting.
• If the journal does not balance, adjust the lines until the debits and credits match.

4. Edit or Remove Lines (If Needed)

• To modify a line, select it and click Edit.
• To remove a line, select it and click Delete.
• To import multiple lines, click Import.
• To view audit activity, click History.

5. Post the Journal

• Confirm the Running Total is 0.00.
• Click Post to update the General Ledger.
• The journal is now complete.

FAQ

• Why can’t I click Post? The journal must have at least one debit value and the Running Total must be 0.00.
• Can I resume an unfinished journal? Yes. Incomplete batches can be resumed via Setup > System Utilities > Batch Resume.

Related articles

• Feature Article: General Ledger Journals
• How to Create, Edit, and Post Auto Journals
• How to Create a Bank Journal
• Troubleshooting: Journal Balancing & Posting Issues