How to Create a Bank Journal

Description

Bank Journals allow you to post transactions directly to a bank account without using Debtors or Creditors. Use this process to record bank fees, interest, transfers, or any transaction that affects a bank balance.

Steps

Please follow the steps below to create and post a Bank Journal.

1. Start a New Bank Journal Batch

• Navigate to General Ledger > Bank Journals.
• Select the Period the transaction belongs to.
• Enter the Date the transaction occurred.
  • The Date controls bank reconciliation.
  • The Period controls GL reporting.

Select the Bank Account:

• Choose the Bank the journal will post against.
• Confirm the correct bank account is selected before continuing.

3. Add Bank Journal Lines

• Click Add to create a new journal line.
• Select the GL Account and.
• Enter the Amount:
  • Positive (Debit) = Money spent
  • Negative (Credit) = Money received
• Add a description if required.

4. Review the Running Total

• Check the Running Total at the bottom of the screen.
• Ensure the total equals 0.00 before posting.
• Adjust lines if needed until the journal balances.

5. Edit or Remove Lines (If Needed)

• Select a line and click Edit to modify it.
• Select a line and click Delete to remove it.
• Click Import to upload multiple lines.
• Click History to view audit activity.

6. Post the Bank Journal

• Confirm the Running Total is 0.00.
• Click Post to update the bank account and General Ledger.

FAQ

• Why is the Date different from the Period? The Date controls bank reconciliation; the Period controls GL reporting.
• Why can’t I post the journal? The journal must balance — the Running Total must be 0.00.

Related articles

• Feature Article: General Ledger Journals
• How to Create a GL Journal
• How to Create, Edit, and Post Auto Journals
• Troubleshooting: Journal Balancing & Posting Issues