Update Costs

Outline

Purpose: How to post processed payroll costs from timesheets to specific jobs and to the general ledger.
Process: A step-by-step guide to using the "Update Costs" function, including selecting the pay group and key dates.
Verification: Where to see the posted costs in job and GL enquiries.

After all timesheets have been processed, approved, and the pay period has been completed. Run cost update function to post costs through to the job and general ledger.

Posted time data includes quantity of hours, multiplied by cost rate, to equal labour costs. Ensure payroll period information is correct. Update that date that you want to show against posted entries.

Go to Update Costs > choose the correct pay group. The Payroll Year and the Payroll Period will default to the current period for your chosen pay group.

Check that the Date and Period are correct to post your costs.

Click 'Post'.

The system will then ask if these costs are Approved or Draft.

'Approved' means the costs will be posted to the jobs and the general ledger.

'Draft' means the costs will be posted to the jobs only.

You can update your costs as many times as necessary.

Enquiries

Posted payroll cost information will be visible through job and general ledger transaction enquiries.

Debtor transactions

If your job has been set up to raise debtors' charge-up invoices, posted labour transactions will be available to write up your claim under Jobs > Charge-up Invoices.