How to Drill for More Information

Description: Drilling is a core concept in Profitz. Any value displayed in blue text can be clicked to “drill down” for more detailed information, like following a hyperlink on a website. This feature allows you to trace transactions from summary views into detailed records, ensuring transparency and accuracy in your financial reporting.

Step-by-step instructions

1. Understand the Drill Concept

• Purpose: Drilling provides deeper insight into transactions without leaving the enquiry screen. It helps accountants and finance teams quickly trace balances, allocations, and ledger entries.
• Key Rule: Any value displayed in blue text is drillable.

2. Drill into a Transaction ID

• Purpose: A Transaction ID is unique to each debtor or creditor transaction. Drilling into it lets you see the accounting details behind that single transaction.
• Steps:
  1. Locate a transaction with a blue Transaction ID.
  2. Click the Transaction ID to open the GL Cost/Allocation Screen.
  3. Review the detailed General Ledger entries linked to that transaction, including debits, credits, and allocation references.
• Important: This drill is essential for audit trails — it confirms how each transaction is posted in the ledger.

3. Drill into a Batch Number

• Purpose: A Batch Number represents a group of transactions processed together. Drilling into it shows the full list of transactions included in that batch.
• Steps:
  1. Locate a blue Batch Number in your enquiry screen.
  2. Click the Batch Number to open the batch details.
  3. Review all transactions bundled under that batch, such as multiple invoices, payments, or receipts processed together.
• Note: This is useful for reconciling batch postings and verifying that all items were included correctly.

4. Connect Transaction ID and Batch in the General Ledger

• Purpose: Together, Transaction IDs and Batch Numbers provide a complete picture of how transactions flow into the General Ledger.
• Details:
  • Transaction ID Drill: Shows the accounting details for one transaction.
  • Batch Drill: Shows the group of transactions processed together.
  • Linking both ensures you can trace from a single invoice or payment all the way to the batch posting in the ledger.

FAQ

• Can I drill into any blue value? Yes. Any value displayed in blue text is drillable, not just Transaction IDs or Batch Numbers.
• Does drilling change or edit transactions? No. Drilling is for viewing purposes only and does not alter data.
• Can I export drill results? Yes. Use the export options in enquiry screens to generate reports for reconciliation or audit.

Related articles

• How to View Debtor and Creditor Allocations
• How to Use the Criteria Panel
• How to Export Enquiry Results

Next steps

If you encounter any issues while drilling for more information:

• Please contact our Support team at [e-mail].