How to Create a Job Cost Journal

Description

Job Cost Journals allow you to adjust job‑related costs by posting debit and credit lines directly to a job. Use this process to move costs between jobs, correct coding errors, or transfer costs between a job and the General Ledger.

Steps

Please follow the steps below to create and post a Job Cost Journal.

1. Start a New Job Cost Journal Batch

• Navigate to Jobs > Cost Journals.
• Select the Journal Period.
• Review the Batch Number (assigned automatically).
• Enter the Date of the journal entry.
• Select a Journal Type Code (optional).

2. Add Journal Lines

• Click Add to create a new journal line.
• Choose whether the line is coded to:
  • Job + Resource + Operation, or
  • GL Division + GL Account
• Enter the Debit or Credit amount.
• Repeat for all required lines.

3. Review the Running Total

• Check the Running Total at the bottom of the screen.
• Ensure the total equals 0.00 before posting.
• Adjust lines if needed until the journal balances.

4. Edit or Remove Lines (If Needed)

• Select a line and click Edit to modify it.
• Select a line and click Delete to remove it.
• Click Import to upload multiple lines.
• Click History to view audit activity.

5. Post the Job Cost Journal

• Confirm the Running Total is 0.00.
• Click Post to update the job and the General Ledger.

FAQ

• Why can’t I post the journal? The journal must balance — the Running Total must be 0.00.
• Can I mix Job and GL lines? Yes. Job Cost Journals support mixed coding.

Related articles

• Feature Article: Job Cost Journals
• How to Create a GL Journal
• How to Create a Bank Journal
• Troubleshooting: Journal Balancing & Posting Issues

Next steps

If the journal does not balance or cannot be posted, refer to Troubleshooting: Journal Balancing & Posting Issues or contact [e-mail] for assistance.