Creditor Transactions and Enquiry Feature in Profitz

Description: The Creditor Transactions enquiry in Profitz provides a centralised view of all financial interactions with creditors. This tool is essential for efficient accounts payable management, allowing users to track and review creditor invoices, payments, and subcontractor applications or claims in one place.

Purpose and Benefits

Creditor Transactions enables finance and accounts payable teams to maintain complete oversight of outstanding liabilities and historical creditor activity. With powerful filtering and drill-down capabilities, users can:

• Monitor unpaid invoices and due amounts
• Investigate payment history and subcontractor claims
• Reconcile creditor accounts with precision
• Support audit and month-end processes

This enquiry is especially useful for identifying overdue payments, reviewing batch activity, and validating cost allocations across jobs.

How to Access

Navigate to Enquiries › Creditor Transactions

Key Features

• Creditor Enquiry Header:

• Aged as at: Select the financial period from which payable transactions began to "age" (when payments are due). This helps in identifying unpaid bills and their due dates.
• Job No: Find transactions associated with a specific job.
• Account Code: Find transactions for a specific creditor account.
• From/To Period: Find transactions that fall within a defined range of financial periods.
• From/To Date: Find transactions within a specified date range.
• Batch: Find transactions belonging to a particular batch number.
• Transaction Overview: Each line in the enquiry displays key details, including:

• Filtering Options: Click the grey bar at the top of the screen to reveal advanced filters. You can refine results using:

  

• Interactive Drill-Down: Any blue hyperlink in the report is clickable. Clicking a value opens a detailed view of the transaction.

Best Practices

• Use the Aged as at filter to identify overdue invoices and prioritise payments
• Drill into Amount fields to validate how costs were allocated across jobs or GL accounts
• Use Batch filters to reconcile bulk payment runs or invoice uploads

Limitations

• Only posted transactions will appear in the enquiry
• Drill-down is only available for transactions with detailed allocation data
• Filters must be applied carefully to avoid excluding relevant results

FAQ

Can I view subcontractor claims in this enquiry? Yes. Subcontractor applications and claims are included alongside standard creditor invoices and payments.

Why can’t I see any results? Ensure your filters (e.g., period, date, job, account) are correctly set and that transactions have been posted.

Can I export the results? Yes. Use the export options in the toolbar to download the enquiry data.

Related articles:

• [Job Enquiry in Profitz]
• [GL Enquiry in Profitz]
• [Subcontractor Claims and Applications]
• [Invoice Register]